How to prepare and present your poster or oral communication

You have to present a contribution to the conference either as a poster or as an oral communication (invited or offered). Please find below some guidelines and recommendations.

Poster communication

Poster format

The maximum poster size is 120 cm high by 90 cm wide. It will be kept in position using adhesive tape (available in the hall).

Poster structure

Your poster must contain the following elements: title, author(s) and institution (positioned at the top); a brief introduction, methods, results and conclusions (positioned further down the poster).

Visual presentations, e.g., graphs, histograms and photographs are strongly encouraged.

Your photograph at the top right hand corner of the poster would help the audience to identify the presenting author.

Lettering

Guidelines for minimum font sizes (letter height) are as follows:

Poster title: 20 mm
Author(s), institution: 13 mm
Headings: 13 mm
Body text: 9 mm

Poster presentation

Your poster number will be the same as the reference number of your contribution (eg., 5038). The poster should be mounted in the poster hall according to this identification number.

Information on your poster location will be made available at the conference information desk.

Authors will have to be in front of their posters according to the conference programme/itinerary.

Oral communication

Communication support

In each presentation room a video projector and computer will be made available for showing electronic slides.

We highly recommend that you present your communication in this way.
We will only use PC computers (no Mac!) and Power Point software (Office 2003 release - or older), so please provide us with a file compatible with these materials.

A retro-projector will be available also in each presentation room.

Communication of your file

• Please provide us with your file at least one week before the beginning of the conference. This will enable us to test the compatibility and prepare the sessions.
  The file must be ready to use. Please take care with any viruses.
  
  You can send your file to us by e-mail (egf2004@fal.admin.ch) or by regular mail (3.5'' floppy disk or CD to: EGF2004 - Scientific Committee, c/o AGFF, Postfach 412, CH-8046 Zurich, Switzerland)



• In addition, it is very important that you take a copy of your file with you to the conference.
  You will be contacted by the organisers when you register on Monday 21 June 2004.
  
  On the evening before your communication please check whether your presentation works satisfactorily on the computers at the conference centre - there will be a check point at the reception desk.

Duration of the communication

• The offered, short oral communications must not last longer than 10 minutes, followed by a 3 minute discussion.



• In plenary sessions, each invited key-note presentation must not last longer than 20 minutes followed by a 8 minute discussion.

Chairperson

Each session will be chaired by a chairperson who will introduce the speakers and initiate discussion. The chair person will be asked by the Organising Committee to strictly respect the timing.

Language

Your communication must be given in English. Remember that most participants do not have English as their mother language, therefore please speak clearly and slowly.